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Accepting Feedback: Encouraging Others to Hear Your Words

Thursday, May 12, 2022

Someone recently wrote to me:

I have a few people on my team who can’t take feedback. They aren’t bad employees, but when I try to give them constructive feedback, they curl up into an emotional ball. I even had an employee walk out of the room and go home for the day because they couldn’t handle the feedback. I wasn’t firing them or even putting them on a performance plan. My friends tell me to chalk it up to sensitive millennials and zoomers. It’s true that many of them are junior members of the team, and I’m not sure what to do.

I find that many people, older and younger, struggle with feedback, especially when it’s unexpected. Here are a few insights I hope will help.

Convey Good Intent

People don’t become defensive because of what you are telling them; they become defensive because of why they think you initiated the conversation. The only way the other person will feel psychologically safe enough to stay in that conversation is if they believe you care about what they care about and if you care about and respect them as a person. At the start of the conversation, share your good intent. In your statement of good intent, answer some of these questions they might be asking themselves:

  • How is your message going to help me succeed in the ways I want to succeed?
  • Are you sharing this with me to punish or blame me or because you care about and respect me?


Have the Right Conversation

There may be a larger conversation you need to have with the people on your team. Before you deliver your feedback, you should have a conversation about how they receive feedback. You could try something like this:

I’ve noticed a pattern. There have been a few times where I tried to give you some feedback about how you did a certain task. My motive is to help you get better, not criticize or punish you. But when I shared the feedback, you stopped talking or started crying. I’d really like to understand where you are coming from. How do you see these situations?


Define Your Worth

This tip is not to help you deliver feedback but rather for anyone who receives feedback—which is everyone. When someone gives us feedback, or tries to hold us accountable, or initiates a crucial conversation, we often instinctively defend ourselves, especially when the feedback is not delivered well. On our worst days, we hear the feedback and melt down in hurt, shame, or anger. That’s when it’s time to do what my friend Joseph Grenny, co-author of Crucial Conversations, suggests: retake your pen.

Think of your “pen” as the power to define your worth. When you hold your pen, you author the terms of your story. Is your worth intrinsic to you, or is it about how you look? Is it contingent on what you achieve or how many people admire you? Whoever holds your pen can compose the terms of your well-being. Some days you feel in full possession of your pen no matter what is happening; your personal security comes from an enduring sense of your innate worth and not from others’ opinions of you.

Other times it’s a struggle to hold onto your pen and stay anchored in your values amid a storm of feedback and opinions, especially when we believe that feedback threatens our psychological safety or worth.

We can remind ourselves of our capacity to secure our own safety and define our own worth, even while seeking the truth in tough feedback we receive. It’s a personal process, but it’s the foundation of being able to show up strong in a feedback conversation.

About the Author

Justin is a speaker and training designer for Crucial Learning with expertise in organizational communication, conflict management, and personal effectiveness.

1 Comment
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I absolutely love the metaphor/simile , "Think of your “pen” as the power to define your worth". This really forced me to self-assess; I tend to allow others to control my “pen”. I would like to read more from this author, thank you for sharing this.
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