Metro DC: Board Member Technology Onboarding
SUMMARY: One of the Metro DC Chapter’s 2020 goals was to establish a formal onboarding process for incoming board members. Through this effort, the chapter created a self-paced and comprehensive technology onboarding section of toolkits. The toolkits are also used as a repository of technology information that can be referenced throughout the year. The toolkits cover securing a board account, setting up a Google account, setting up a Slack account, getting to know Wild Apricot, and accessing other technology tools (such as Zoom, Google Meet, Google Forms, Google Analytics, Doodle Poll, etc.). Twenty board members were onboarding using the self-paced structure and 80 percent of board members strongly agreed and 20 percent agreed that “the course has helped prepare me for the board service.”
Metro DC - SOS Submission Form
Metro DC - Sample Google Account Guidelines
Metro DC - Sample technology Onboarding
ORANGE COUNTY: New Board Member Orientation Experience
SUMMARY: The chapter designed and developed a total of 26 microlearning modules to onboard new board members. The topics were determined by interviewing current and incoming board members. The modules were grouped into four sections to be completed in sequential order by incoming board members. However, navigation was left open so any board member could easily access a specific topic if they needed a refresher on ATD and/or chapter knowledge. The onboarding delivered through microlearning will help the chapter reduce meeting times by 50 percent and the cost of year-end meetings by 75 percent, while increasing the effectiveness of arriving at strategic conclusions by 90 percent and board member onboarding engagement and socialization by 95 percent.
BATON ROUGE: Board Buddies
SUMMARY: The 2020 executive board had an equal mix of new board members and returning board members. The president paired board members and allowed the board buddies to connect, ask questions, and have an extra support system. The partnership between board members developed an additional level of support for new board members and helped create a cohesive executive board.
DETROIT CHAPTER: Respect and Professionalism Policy and Protocol
SUMMARY: To serve as a guide for communications, behavior, and interactions among the board, the chapter developed a respect and professionalism policy and a virtual meetings protocol. The chapter’s work established a written policy that defines and describes respectful behavior expected of all board members and volunteers; described examples of disrespectful and unacceptable behavior; explained expectations of board members during board meetings, when conducting board business, and when handling written communications for board and chapter business; stated the ground rules and the protocol applicable to virtual board meetings; and provided a structured format for achieving efficiency and effectiveness in chapter leadership/operations. The documentation resulted in a more respectful atmosphere during board meetings, prevented a loss of 20 percent of board members due to other board members’ behaviors, and increased participation of the board by 30 percent.
- Detroit - SOS Submission Form
- Detroit - Acknowledgment Form
- Detroit - Virtual Board Meeting Protocol
CENTRAL NEW YORK CHAPTER: Leadership Team Onboarding—On Your Own
SUMMARY: In need of strong onboarding for new chapter leaders, Central New York developed an asynchronous PowerPoint approach to be reviewed by new leaders on their own time. The deck requires about 20 to 30 minutes for review and includes slide notes to guide the learner through an overview of the chapter’s mission, history, membership base, key programs and related activities, and roles. The approach was supplemented with one-on-one meetings with the managing director to discuss each board member’s role, responsibilities, and expectations. As a result, the chapter achieved 100 percent participation and created a stronger leadership team.
- Central New York - SOS Submission Form
- Central New York - Onboarding PowerPoint
- Central New York - Informational Document
- Central New York - Onboarding Email
METRO DC CHAPTER: New Director Orientation
SUMMARY: To address the challenge of having to onboard new board members in a relatively short time, the chapter developed a formal board orientation. The program helped ensure that all board directors received consistent messaging about the chapter culture, norms, expectations, and that they could sufficiently navigate within the chapter's critical software applications.
CENTRAL IOWA CHAPTER: Team Building
SUMMARY: This Central Iowa event was an opportunity for the entire board to learn about each other on a personal basis, meet the new board members, have fun, and learn a little more about the operational side of the board to jump start and energize all to get a head start with the 2011 year.
- Central Iowa - SOS Submission Form
- Central Iowa - Teambuilding Invite
- Central Iowa - Teambuilding Activities