1.1. The chapter board meets at least once per quarter and makes meeting minutes available to members.
Board meetings are the time and place for chapter leaders to monitor the chapter’s financial situation, address chapter issues, agree upon solutions, communicate the status of ongoing projects, and develop future chapter leaders. Since the board makes legally binding decisions for the chapter, it is a good practice for leaders to share the results of these meetings with chapter members. This builds members’ trust and gives them an opportunity to engage in chapter activities, including volunteering.
Recommendations on how to accomplish:
• Organize board meetings via these venues:
• in person (recommended)
• virtual (conference call, web conferencing, among other ways).
• Maximize meeting effectiveness by following standard meeting guidelines such as using an agenda, establishing timeframes, and encouraging contribution for instance.
• Capture minutes and share with members how meeting minutes can be accessed. Minutes may share key decisions and actions rather than detailed minutes of who said what.
Samples from other chapters:
New York City: Board Meeting Position Status Report Templates
Tulsa Board Meeting Minutes
Valley of the Sun: Board Meeting Minutes Collaboration